Eurasia Foundation (EF), a US-based international development organization promoting good governance reform and civil society development, is accepting applications for a Grants and Contracts Manager for the USAID-funded Transparency and Accountability in Public Administration and Services / TAPAS project.

DETAILS

Program: Transparency and Accountability in Public Administration and Services / TAPAS
Position: Grants & Contracts Manager
Reports to: Finance Manager
Job Type: Full-time 
Location: Kyiv, Ukraine 
Application deadline: December 05, 2019

SUMMARY

The Grants & Contracts Manager is responsible for administration of all Rapid Response Fund (RRF) grants awarded through TAPAS as well as contracting short- and long-term consultants and service vendors.  

DUTIES

General

• Ensure procurement and contracting procedures and processes are in compliance with Eurasia Foundation (EF) policies and procedures as well as donor requirements;
• In consultation with EF grants management and finance staff, maintain up-to-date knowledge of rules and regulations in order to comply with donor requirements;
• Maintain an orderly and complete filing system for all grant and contract files;
• Maintain grant and contract database (total amount, installments and payment dates, outstanding amount);
• Coordinate with Finance Manager (FM) maintaining procurement purchase requests database, preparing monthly/quarterly installments projections;
• Prepare payment requests and acts of acceptance etc.;
• Prepare grants and contracts reports for EF and donors as requested.

Contract component

• Together with technical staff, prepare documentation for the publication of competitive procurement tenders;
• Prepare procurement selection memoranda and donor’s approval requests;
• Cooperate and coordinate closely with program beneficiaries during preparation, evaluation and award stages of the procurement process;
• Coordinate with program staff for draft, review and edit contracts for short- and long-term consultants as well as service vendors across all TAPAS components;
• Advise management of risk involved and take the lead in disputes concerning contractual issues;
• Coordinate contract agreements, follow tight implementation schedule, monitor service providers and deliverables submission, check financial reports;
• Verify items billed against items ordered and reconcile differences through follow-up with third-party vendors.

Grant component – Rapid Response Fund (RRF)

• Provide administration of the full cycle of RRF grants management starting with grant announcement, pre-award assessments, direct technical assistance to grantees and close-out procedures;
• In coordination with FM analyze the grants’ narrative and budgets and review expenditure reports to ensure compliance with EF grantmaking policies;
• Participate in negotiations and agreements with the grantees, consulting and advising on program and financial reporting, preparing memorandum of negotiations;
• Schedule reporting requirements and payments for new grants;
• Perform full cycle procurement for all RRF grantees.

QUALIFICATIONS

• Bachelor’s degree in Accounting, Law, Economics, Business Management, or in related field required;
• Minimum 2 years of relevant experience in procurement and logistics area, working with contracts, agreements, etc.; training or experience with grants management a plus;
• Demonstrated experience working with and supporting grants and contracts, including donor compliance;
• Demonstrated proficiency with MS Office suite of applications, including Excel; previous experience with grant management databases a plus;
• Attention to detail and excellent organizational skills required;
• Ability to multi-task and provide assistance to staff, vendors and other business contacts;
• Ukrainian and English writing and spoken proficiency required.

APPLY

Please send a cover letter and resume to jobs-ua@eurasia.org with “GCMTAPAS” in the subject line.

Only candidates who have been selected for an interview will be contacted. No phone calls, please.